Can you really run an online catalog without a Product Information Management System?
Why a product catalog? Because customers just want that! With the digitalization of the chemical industry, most suppliers revamp their websites and put a product catalog at their core. Not because it’s nice, but because customers demand it. Both the technical buyers, the ones who will select and ultimately approve the product, but also the purchasers who pass the orders need to have access to product data and product documentation at some point. And 66% of the B2B buyers want a self-serve experience (source: Globalspec).
What is a good catalog?
So, what is a good online catalog of chemicals, you may ask?
It’s a catalog that meets the customers’ search needs in the first place!
Enable different searches:
It should adapt to the versatility of the searches for chemicals: search by keywords (or “free-text search”), search by chemical identifiers (CAS, EC, INCI…), search by filters of facets (customers navigate by selecting applications, functions, families, compliance & certifications, availability…), search by quantitative properties (e.g. a polymer with an density between 0.82 and 1.1 g/cm3) or even search by molecular structures.
Designed for search engines:
Since the #1 “customers” of these websites are Google’s robots, the catalog must be open and structured according to Google’s guidelines. A few of the critical guidelines include readability, avoiding duplicate content, product description relevancy, the presence of the searched keywords at the right frequency, and the ability to create a clear sitemap. The catalog should also contain decisive information on each product, “the meta tags” that make the work of the search engine robots easier to understand your pages (e.g., description, keywords, content-type).
Offer a rich “Product Experience”
Beyond the product data, good catalogs give easy access to all the relevant documents, including technical data sheets, brochures, and certificates. Plus, they include critical digital assets such as pictures, graphs, and videos that will make the products more attractive and memorable. Enriching the product experience also means giving application or formulation recommendations, recommending products that fit well with one another, and suggesting formulation examples.
Flexible access control
Often, catalogs restrict access to some products only to some geographies or some groups of individuals – for example, your sales force vs customers, or existing customers vs non-customers - which means that you need to store “permission-based access rules” for each product.
The table below summarizes the kind of information (data, documents, and digital assets) that is needed to create a great online catalog, as well as where it is typically stored today in a majority of chemical companies.
| Data stored in ERPs (e.g. SAP) |
Document sharing systems (e.g. TDS in SharePoint) |
Rarely digitalized data | |
|
Product description data |
Product internal ID Internal name SKUs Packaging Availability |
- (Data contained in the document but not digitally usable by a catalog) |
|
|
Search engine data |
- |
- (Data contained in the document but not digitally usable by a catalog) |
|
|
Related documents |
- | TDS Brochures Certificates … |
- |
|
Product experience enrichment data & assets |
- |
Videos | Guidelines data
|
|
Product access data |
- |
- |
|
ERPs and document sharing systems are NOT sufficient:
The two main sources of information are ERPs for the transactional / supply chain data and document sharing systems, like SharePoint, Google Drive, or Dropbox. According to our experience with hundreds of chemical companies, these two sources cover 20 to 40% of the digital information needed to make a great online catalog.
In reality, a majority of the information that is critical to an online catalog is NOT digitally accessible for most companies, as reported in the column “Rarely Digitalized Data” in the table above. This information is, of course, somewhere in the company, in employees’ heads, in e-mails, or non-shared files, but usually not in a structured, digitally-accessible format.
Moreover, it is generally scattered between the labs, product management, marketing, communication, sales forces, and tech assistance, and is not centralized in one place.
As a result, what we often see is the following:
- Companies are having deceptive online catalogs - basically listing products online with few filters or proposing a limited product set
- Companies are making a huge effort to collect all this great data and putting it directly on their website in a content management system (CMS), but then it is only accessible by the website and not easily reusable for other channels
- Companies are building a specific database to collect and store this catalog-specific data, basically re-creating a sub-optimal product information management system.
Mature companies adopt PIM:
Building an online catalog is often the moment when chemical companies realize that they need a PIM. It is the easiest way to centralize ALL information required, easily in one place.
As they are designed to connect easily with other systems, PIMs easily retrieve data from ERPs and documents from document management systems. But they also offer a great receptacle for the digitalization of “analog” information that is critical for a great catalog experience, especially if they are designed for a user-friendly edition.
ionicPIM, the PIM for the chemical industry, offers pre-configured chemical product data models, pre-configured lists of applications, and performance, all to help chemical companies save a huge amount of set-up and launch time.
ionicPIM even offers specialized resources to enter your product data into your ionicPIM instance, making the hiring of specific teams of editors unnecessary.
