USE CASE

Streamline Document Management

Create, manage, and update all your product documents from one place, with full traceability and automatic versioning.
 

The demand for product documentation is growing fast, driven by new regulations, sustainability reporting, customer requirements, and end-to-end traceability. Yet many companies still create documents manually in Word and share them by email, making consistency and speed impossible.

With ionicPIM, you centralize, structure, and create all TDS, SDS, certificates, and supporting documents directly from validated product data, with every update, version, and language instantly tracked and available.

BENEFIT_2

ionicPIM is the result of 20+ years of experience in building the largest online catalogs of commercially available chemicals (5,800+ suppliers, 350k products)

ionicPIM brings unique benefits

All the capabilities of a standard PIM system, plus special features for chemical producers and distributors

About the product
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Designed for business users to create and operate

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Built-in chemical data models

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Producer - distributor PIM-to-PIM connection

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Chemical-specific nomenclatures

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Multi-industry product views

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Direct data export with SpecialChem

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Integration with Agilis Digital Commerce platform

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Support with product data input and maintenance

Powered by Agilis & SpecialChem

An information system designed BY and FOR chemical industry professionals

ionicPIM is the product of collaboration between SpecialChem, the world’s leading material selection platform, and Agilis, the premier provider of digital commerce solutions for the chemical industry. Both companies were founded by seasoned industry professionals with decades of experience working for companies such as Arkema and BASF, with the explicit mission of bringing digital buying, selling, promoting, and product information management practices to chemical producers and distributors.

About us

THE CHALLENGE

Complex and Fragmented Document Management

Each product requires dozens of documents: TDS, SDS, certificates, test reports, brochures, pictures, videos… in multiple languages. 
Most organizations still manage them across shared folders, emails, legacy systems, and locally saved versions. 

This leads to slow processes and operational risks: 

  • Sales teams sometimes share incomplete or outdated documents 
  • HSE/Regulatory recreate files that already exist 
  • Customers and distributors struggle to access what they need 
  • Teams lose hours searching for the latest approved version 
  • No clear version tracking, no visibility on validity dates 
  • Manual file creation leads to errors and inconsistencies 

When information changes, companies often have no way to automatically update documents, and no guarantee that teams use the latest version. 

 

THE SOLUTION

ionicPIM as Your AI Foundation

ionicPIM includes a chemical-specific Digital Asset Management (DAM) module and connects each document to its Product Master Data for complete traceability and continuous updates. 

 

CreateCentralize, and Control Every Document

Store all technical, regulatory, and marketing files in one structured library. Each document is automatically linked to the correct product, version, status, and language. Automatic versioning creates a new version whenever data changes, with the full ability to re-instate older versions. Access rules can be configured per document, defining visibility levels (internal, restricted, external) and distribution scope across digital channels, ensuring controlled and compliant diffusion at every step.

Automate Document Creation and Updates

Generate TDS, regulatory documents, or certificates directly from validated product data. When a product attribute changes, documents can be automatically updated or flagged for revision. Validity dates (e.g., certificates) are tracked with alerts and expiration management. Workflows ensure everyone collaborates on the same document, with controlled steps for editing, review, and validation. 

Share Always-Up-to-Date Documents

Instead of emailing attachments, share secure links or portal access. Customers and partners always access the latest version, in the right language, from a trusted, controlled source. You also gain full control over document distribution. Administrators can define whether each document is internal-only, restricted to selected teams, externally accessible, or published on specific digital channels. This ensures that only authorized stakeholders access the right version, with complete visibility of who sees what. 

Boost Cross-Department Collaboration

Marketing, HSE, Regulatory, R&D, Sales, and Product Management all work on synchronized documents. Workflows automate editing sequences, approvals, and validation, ensuring reliability, speed, and audit-ready processes.

The Results

From Manual Work to Efficient Documentation Management

70%

Less time spent managing and retrieving documents

30%

Faster audit preparation and compliance checks

100%

Version traceability and expiration tracking

Zero

Outdated or conflicting documents shared externally

Optimized Experience

Improved cross-team collaboration and customer experience

Why ionicPIM
Designed for Chemical Documentation

ionicPIM addresses the unique documentation complexity of chemical suppliers and distributors.

Chemical-Specific Advantages 

  • Integrated Digital Asset Management (DAM) 
  • Automatic generation of TDS, RDS, and certificates 
  • Automatic versioning & full version history 
  • Validity tracking and alerting system 
  • Multi-language management 
  • Granular access and distribution controls (internal, restricted, external, channel-based) 
  • Collaboration workflows for editing and validation 
  • Integration with ERP, CRM, regulatory databases 
  • Human validation for critical compliance documents 

Speed · Accuracy · Reliability · ROI

WEBINAR

Watch our "Why PIM is critical for chemical sales" webinar

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DATASHEET

Read the "Streamline Document Management" sheet

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