USE CASE

Automate Regulatory Process

Automate compliance and ensure chemical data integrity 

Regulatory responsibilities in the chemical industry grow more demanding every year. HSE and Product Stewardship teams must ensure that their company never places a product on the market without meeting all applicable regulations, in every country, for every product. 
It is a heavy responsibility with legal, operational, and human-safety implications. And regulations evolve every single day across the world. 

ionicPIM helps chemical companies automate regulatory data management, document creation, and  workflows so teams can keep pace with this constant change. 

 

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ionicPIM is the result of 20+ years of experience in building the largest online catalogs of commercially available chemicals (5,800+ suppliers, 350k products)

ionicPIM brings unique benefits

All the capabilities of a standard PIM system, plus special features for chemical producers and distributors

About the product
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Designed for business users to create and operate

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Built-in chemical data models

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Producer - distributor PIM-to-PIM connection

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Chemical-specific nomenclatures

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Multi-industry product views

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Direct data export with SpecialChem

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Integration with Agilis Digital Commerce platform

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Support with product data input and maintenance

Powered by Agilis & SpecialChem

An information system designed BY and FOR chemical industry professionals

ionicPIM is the product of collaboration between SpecialChem, the world’s leading material selection platform, and Agilis, the premier provider of digital commerce solutions for the chemical industry. Both companies were founded by seasoned industry professionals with decades of experience working for companies such as Arkema and BASF, with the explicit mission of bringing digital buying, selling, promoting, and product information management practices to chemical producers and distributors.

About us

THE CHALLENGE

Growing Regulatory Pressure, Manual Processes

HSE and Product Stewardship teams must ensure that every product placed on the market complies with all applicable regulation, in every country and for every product line. 

 They also need accurate and up-to-date information about: 

  • The exact list of commercialized products 
  • Their precise compositions 
  • Reliable substance information 
  • Regulatory statuses across markets 
  • Product-specific and market-specific guidelines 

Without a centralized product and regulatory database, this creates a heavy aggregation workload: 

  • Collecting information from multiple teams and systems 
  • Reconciling different versions of compositions 
  • Checking regulatory statuses manually 
  • Maintaining guidelines for each product line and each geography 
  • Chasing information from many different sources, mostly by email 

This leads to inefficiency, high time consumption, and resource waste, while increasing the risk of: 

  • Incorrect regulatory declarations 
  • Outdated SDS or certificates 
  • Lost traceability during audits 
  • Non-compliance when products are sold into new markets 

Regulatory evolution “happens every day,” and ensuring compliance “is not a small task.” 

THE SOLUTION

Automated, Reliable Regulatory Workflows

ionicPIM transforms manual, fragmented compliance tasks into automated, centralized, and fully traceable processes across the organization. 

By structuring all regulatory, safety, and sustainability information within the Product Master Data (PMD), teams gain a complete and accurate compliance foundation. 

One Source of Truth for All Regulatory and Safety Data

ionicPIM centralizes every regulatory attribute in a single, validated repository: 

 

  • Product compositions and confidential substance details 
  • Safety classifications (CLP, GHS) 
  • Market-specific regulatory statuses 
  • Produtc-specific and geography-specific guidelines 
  • Mandatory compliance documents for each product 
  • Controlled access to sensitive information (e.g., compositions) 

In addition to centralizing internal regulatory information, ionicPIM can automatically receive and update data feeds on the regulatory status of substances from external inventories and lists, such as REACH, TSCA, or brand-specific compliance programs. 
 This ensures that the Product Master Data always reflects the most current regulatory context for every raw material and formulation. 

Automate Document Creation and Updates

Generate and update regulatory documentation directly from validated Product Master Data (PMD): 

 

  • Regulatory Data Sheets (RDS), regulatory profiles, and certificates (e.g. Halal, Kosher, Food Contact, etc.) 
  • Automated updates and versioning when underlying data changes 
  • Expiration date tracking and alerts for outdated or missing documents 

ionicPIM ensures that all regulatory documents are built on validated, up-to-date product and substance data, guaranteeing consistency and compliance across systems. 

(Note: SDS authoring remains managed in dedicated safety platforms; ionicPIM connects to these systems for data exchange.) 

Connected Compliance Across All Systems

ionicPIM distributes accurate regulatory data and documents to all internal and external channels: 

 

  • ERP and operational systems 
  • Sales teams and distributors 
  • Customer portals and online catalogs 
  • Digital commerce platforms 
  • Customers requiring compliance documentation 

Everyone accesses the same approved versions, eliminating outdated files and version conflicts. 

Secure Access and Confidentiality Controls

Regulatory and composition data can be restricted based on roles or business rules: 

 

  • Granular data access rights 
  • Confidential handling of sensitive composition details 
  • Controlled sharing of regulatory documents 
  • Full history and version traceability

This ensures compliance not only with regulations, but also with internal confidentiality and IP-protection policies. 

Future-Ready for Sustainability Regulations

ionicPIM supports the data foundation needed for: 

 

  • Digital Product Passport (DPP) and Digital Material Passport (DMP) 
  • Product Environmental Footprint (PEF) 
  • Ecodesign (ESPR) requirements 
  • Customer sustainability reporting 

Data remains structured, consistent, and ready for upcoming obligations. 

The Results

From Reactive to Proactive Compliance

80%

Faster generation of regulatory profiles, RDS, and certificates

50%

Reduction in audit preparation time

100%

Accuracy and version traceability

Automated

Automated monitoring of regulatory updates

Full readiness

Full readiness for DPP and sustainability reporting

Why ionicPIM
Built for Chemical Regulatory Realities

Developed with chemical industry experts, ionicPIM reflects real HSE and Product Stewardship challenges. 

Chemical-Specific Advantages 

  • Continuous data feeds supplying the regulatory status of substances from hundreds of official inventories and brand lists (REACH, TSCA, FDA, etc.) 
  • Regulatory data model designed for chemical substances and classifications 
  • Raw Material Master Data templates
  • Automated generation ofRDS, regulatory profiles, and certificates
  • Full document lifecycle control
  • Integrations with ERP, CRM, HSE systems, and digital channels
  • AI-assisted data validation and consistency checks
  • Granular data access rights and confidentiality controls
  • Complete auditability and version traceability 

Control · Reliability · Confidence

WEBINAR

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DATASHEET

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sheet

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